Export Utility

 

The Export Utility (shown in the figure below) is a Windows program that converts sound files recorded by the Bytescribe Orator Digital Dictation System into Truespeech .wav files.

Click here to download Export462_Setup.exe  (with Install Wizard)  4.8 MB 

Export Utility Installation and Configuration (documentation in PDF format)

Export Utility Frequently Asked Questions (FAQs) 

 

Bytescribe Export Utility Window 

The Export Utility takes each file through a two-stage conversion process.  In the first phase of the conversion process, the original *.vox files are converted to 8 KHz, 16 bit, mono .wav files.  In the second phase the .wav files are compressed to TrueSpeech .wav file format.  TrueSpeech files require only about 3.6MB of disk space per hour of recorded dictation.  The speed of conversion is greatly dependent upon the speed of the processing computer.

 

Installation

To install the Export Utility, run the setup.exe program located in the Utilities folder on the Orator C: drive.  NOTE: This installation file can only be copied or installed to another PC over a network connection, as the setup file size is too large to fit on a floppy disk.  The install wizard will walk you through the installation process.  Leave all default settings (directories and program groups) as they appear in the installation wizard.  After installation, the Export.exe program and other program files will appear in the "c:\program files\bytescribe\Export" directory.  A shortcut to the Export program will be created on the Windows desktop.

 

Setting up the Input and Output Directories

The Export Utility will convert vox files from a given input directory and copy the converted TrueSpeech wav files to an output directory.  The input and output directories are stored in a grid that can be edited by selecting the View | Directories menu.  A Directories window is shown below.

 Export Utility Directories Window

The user can use the grid to add, edit, or delete input and output directories.  Pressing the Save button will save any changes in the Directories window.

 

The Options Window

The Export Utility will convert two types of vox input files: PCM 8 KHz and ADPCM 8 KHz.  The correct format needs to be selected in order for the output files to be audible after the conversion process.  If the proper file format is not selected, the output file produced will be inaudible.  The conversion process may be scheduled to run periodically.  All options may be set by selecting View | Options from the main menu.  The Options window is shown below.

Vox Format: Set to either ADPCM – 8Khz or PCM – 8Khz.  This setting must match the RecFormat setting in the Orator SETTINGS list.  If RecFormat=5 then leave Vox Format set at the default of PCM – 8Khz.  If  RecFormat=6 then set Vox Format as ADPCM – 8Khz.  If Orator is set to RecFormat=4 files cannot be successfully converted.

Prefix for converted files: The file, when converted, changes status from New (N) to either Deleted (D) or Completed (C).  Newer versions of Orator software change the status from New to Completed once dictation is transcribed.  However, for Export running on older Orator versions it may be necessary to change from New to the legacy Deleted status.  The default setting is “Completed”.

Scheduled Conversion: Allows the export utility to automatically start every x number of minutes.  Note: You should not set the interval low enough that the conversion program doesn’t have enough time to finish before the next conversion session begins.  This can potentially lock up the system.   NOTE: Scheduled conversions will not run if Export Utility window is closed.

Scheduled Timer On: Checking this box starts the timer.  The Export Utility will now start within the number of minutes set in the Timer Interval, and continue until the box is unchecked.

Timer Interval (minutes):  A number between 1 and 999.  Remember not to set this number too low.

Create Error Log: Generates a log of errors in the event the utility cannot run or has difficulty with a file(s).

Generate Underscores in Output File: Some Internet file servers have difficulty reading file names with spaces in the name.  If you have difficulty transferring files to your FTP site and the site administrator informs you that it is due to the filename structure, try checking this box and then converting and sending the files again.

 

Running the Conversion Process

To start the actual conversion process, select Run | Convert All Files or Run | Convert Selected Files from the main menu.  Hold down the CTRL key if selecting multiple files.  Once a vox file is converted the first letter of the filename is changed to a "D" or "C" and a red flag appears next to it.  Use View | Refresh to refresh the screen and display only non-converted files.  During the conversion process, the status window shown below will be displayed.