WavPlayerTranscription Audio Player by Bytescribe, Inc.
WavPlayer by Bytescribe is a software & foot pedal combination that allows the user to listen to a large variety of sound files while controlling them with a foot pedal, leaving the hands completely free to type dictated reports.
The foot pedal controls the play, pause, rewind and fast forward functions and plugs directly into any serial or USB port of any PC computer. WavPlayer runs in the Microsoft Windows operating system.
The WavPlayer software can run in a minimized state so that the transcriptionist is able to type into a word processor on the same computer. The WavPlayer software also offers speed and adjustable backspace controls for many file types.
To install the WavPlayer, first connect the foot pedal to the appropriate port on your PC. If you are connecting a USB pedal, see the following section entitled Connecting a USB Port Pedal. If you are connecting a serial port pedal, see the section of this manual entitled Connecting a Serial Port Pedal.
Next, make sure that your headset or speakers are properly installed and turned on.
Finally, install the WavPlayer software by using the installation CD. Place the installation CD into the appropriate drive. Follow the prompts through the installation process.
Once the software has been installed, you can begin using the software by clicking the WavPlayer icon that appears on your desktop or click Start → Programs → Bytescribe → WavPlayer.
Connect the foot pedal to the USB port of your PC. The foot pedal cable fits directly into the USB port. Once connected, your PC should automatically configure the port with the proper drivers.
To ensure that Windows properly detected the pedal, you can open the WavPlayer window (once the software has been installed), and click on the Ports menu. The check mark should be next to the USB item on the ports list.
If USB is not checked, please see the Troubleshooting guide at the end of the WavPlayer section of this manual.
To ensure that Windows properly detected the pedal, you may view the Device Manager to confirm that it was recognized. To access the Device Manager in Windows XP/2000, click right-click on My Computer and select the Manage menu option. Select Device Manager from the list as shown in the image below. In earlier version of Windows, select Start → Settings → Control Panel from the Windows task bar. Then double-click the System icon and select the Device Manager tab from the System Properties window (Hardware tab on some versions of Windows). The pedal will appear in the device list as USB Human Interface Device as shown below.
If a computer has a 9-pin serial port, a serial port foot pedal can be connected.
If you are not certain about which COM ports your computer has available, check the Port settings in the Device Manager. To access the Device Manager in Windows XP/2000, right-click on My Computer and select the Manage menu option. Select Device Manager from the list as shown in the image on the following page. In earlier version of Windows, select Start → Settings → Control Panel from the Windows task bar. Then double-click the System icon and select the Device Manager tab from the System Properties window (Hardware tab on some versions of Windows). Find Ports in the device list and double-click on it to view the available ports.
The COM setting in the WavPlayer must match one of the port settings recognized by Windows and it must correspond to the port into which the foot pedal is connected. The figure below shows COM1 and COM2 available for this example.
If you have installed a serial port pedal, you may see the following window when running the WavPlayer for the first time.
This window simply indicates that no port has been selected yet. It does not indicate that the port being displayed is invalid. If you see this window, select the appropriate port from the drop-down list and click the OK button (refer to Device Manager for available port).
Before using the program, check to see that the software is configured to the correct port. Select the Ports menu option from the WavPlayer menu to view the configured port. If the configured port is not properly set, select the proper port.
The first time the WavPlayer program is opened, you may be asked to register, and instructions will be provided by the program on how to complete registration.
If you are registering using a USB dongle, please follow the installation instructions included with the dongle.
If you have difficulties with the registration process, please see the Troubleshooting guide at the end of the WavPlayer section of this manual.
The following section describes the functions of WavPlayer. The software is easy to use. Becoming familiar with all of its functions can improve efficiency and productivity.
Sound files can be opened in a number of ways.
Files can be opened using the Open button or Open menu.
Files can be dragged & dropped from Windows Explorer (see the section entitled Drag & Drop Support).
Files with known file type extensions can be opened from Windows Explorer by double-clicking (see the section entitled Making WavPlayer the Default Player).
Previously opened files can be selected from the drop down list in WavPlayer.
The File | Open menu option will display the Open Dialog Box. You may also press the Open button on the right side of the WavPlayer window. The Open Dialog Box can be used to view the contents of various folders on your computer by clicking on the down arrow at the end of the Look in field. Select the file you wish to play and click the Open button (or double click the file).
If the file you wish to play is of another format, you will need to select the appropriate format from the drop down list at the bottom named Files of type:
Previewing Wav Files
Wav files can be previewed using a separate Open dialog box. The File | Preview Wav Files menu option will display the Open Wave File dialog box shown on the next page. This dialog box can be used to preview and open wav files only.
The wav file format and size is displayed. A Play/Stop button can be used to listen to a selected file before opening it in WavPlayer. The Preview checkbox enables a visual graph of the sound being played (only certain wav file formats can be graphed). The Auto Play checkbox enables files to automatically start playing as they are selected.
If you wish the Open Wave File window to appear each time you click the Open button, select the "Use Open button for wav files only" checkbox from the Settings window. To access the Settings window, select Options | Settings from the WavPlayer menu. This dialog box cannot be used to open other types of file formats such as .dss, .vox, .mp3, etc.
Drag & Drop
With the WavPlayer you can Drag & Drop your audio files from Windows Explorer into the WavPlayer.
To do this, press and hold down the left mouse button over the files you want to move. Still holding down the button, move the files to the top of the WavPlayer and then release the mouse button. The audio files have now been added to the drop down list (click the down arrow at the end of the file field to see this list of files). Click on a file from the list to open it in WavPlayer. Files from the list can also be queued using hot keys (see section entitled Hot Keys or Custom Settings).
The Play, Pause, Rewind, Fast Forward and Stop functions can be controlled in several ways. Stepping on the foot pedal, clicking buttons, selecting menu options or using keyboard shortcuts can control the functions.
The most convenient method for controlling these functions is by using the foot pedal. In order to use the keyboard shortcuts (such as Ctrl-P to Play), the WavPlayer window must be the active window on your screen. Hot keys can be used to control playback even when the WavPlayer is minimized.
Controlling Fast Forward/Backspace
By default, the Rewind function of the WavPlayer moves the position in the voice file approximately 3 seconds backward from the current position. The Fast Forward function moves the position 3 seconds forward from the current position. There is also an auto back-step function that rewinds the position about 1 second when the Run/Play function is selected.
Adjusting the “BkSp” (Backspace) slider on the WavPlayer will change these incremental values when using your foot pedal. Also, continuous rewind and fast forward can be used with the foot pedal. The longer the pedal is held down, the further the position is moved.
The speed at which a sound file is played can be changed by adjusting the Speed bar on the WavPlayer window or by selecting menu options from the Speed menu. There are three keyboard shortcuts to control the speed. The Function Keys F10, F11 and F12 can be used to quickly change the speed at which a sound file is played (the WavPlayer window must be the active window in order to use the keyboard shortcuts).
Selecting the Options | Volume menu option opens the Windows Volume Control, allowing you to adjust the sound from your computer .
Using a Word Processor with WavPlayer
The WavPlayer can be used with any word processor in Windows. Once a file has been opened, the WavPlayer window may be minimized so that it does not obstruct the view of the current document. The foot pedal will still be able to control the sound file while the WavPlayer is minimized.
Streaming Files from the Internet
The WavPlayer has the capability of playing files directly from an Internet site. It also has the capability of playing files while they are being downloaded. This capability is referred to as audio streaming.
Only certain types of file formats support streaming, including .wav files. To play files from the Internet, simply type in the web address of the sound file on the Internet. (For example, www.bytescribe.com/audio/0724-006.wav). Then press the foot pedal to begin playing.
Note: To stream large files from the Internet, you must click the Controls | Play menu option from the WavPlayer menu to begin the streaming process. Once streaming has begun, you may use the foot pedal to control playback.
When playing files from an Internet site, it is necessary to have proper access to the web site. Consult the web site administrator if user names and passwords are necessary. The WavPlayer will not send this information.
Hot Keys and Keyboard Shortcuts
Hot keys can be used within any program to control the WavPlayer functions. Keyboard shortcuts can only be used if the WavPlayer window is the active window.
Play/Pause toggle key...........F6 (default)
Rewind key......................F9 (default)
Open file.......................Ctrl + Alt + F6
Toggle minimize/restore.........Ctrl + Alt + F7
Open previous file in list......Ctrl + Alt + F8
Open next file in list..........Ctrl + Alt + F9
Play............................Ctrl + P
Pause...........................Ctrl + U
Stop............................Ctrl + S
Rewind..........................Ctrl + R
Fast Forward....................Ctrl + F
Beginning of File...............Ctrl + B
End of File.....................Ctrl + E
Open File.......................Ctrl + O
Toggle Window Size..............F4
The Options | Settings menu option displays the Settings window shown on the next page. The General tab contains settings that enable the use of hot keys and set WavPlayer preferences. The Default Types tab enables the user to set the WavPlayer as the default player for various file types based on the file extensions. Details of each setting are described below.
Enable the use of hot keys
Hot keys are keyboard keys or key combinations that execute functions regardless of the program or word processor from which you are currently working. Use of hot keys can replace the use of a foot pedal since they control the play, pause and rewind functions. Hot keys can also be used to open sound files or queue the next file in the list. The hot keys will auto-backspace and rewind based on the current setting of the BkSp slide control.
The use of hot keys can greatly improve typing efficiency by eliminating the use of the mouse. Multiple files can be dragged and dropped from Windows Explorer into WavPlayer (see section entitled Drag & Drop Support). All files will appear in the drop down list. Hot keys can then be used to control each file and then queue the next file in the list.
Play/pause toggle key
The Play/pause toggle key is used to control the play and pause functions of the WavPlayer. Pressing the key once initiates playback of the current sound file. Pressing the key a second time pauses the playback. Each time play is restarted, the sound file is automatically backspaced based on the settings of the BkSp slide control.
The default key is the F6 function key since it works well with most versions of Microsoft Word. A different function key can be selected from the drop down list. It is necessary to select a function key that will not conflict with function keys used by the word processor.
The rewind key will rewind the position in the current file based on the the setting of the BkSp slide control. The default key is the F9 function key since it works well with most versions of Microsoft Word. A different function key can be selected from the drop down list. It is necessary to select a function key that will not conflict with function keys used by the word processor.
The Open file key combination (Ctrl + Alt + F6) is used to open new sound files. The key function is the same as clicking the Open button with a mouse. The function will display the "Open" or "Open Wav File" dialog box (based on the "Use Open button for wave files only" checkbox shown in the Settings window). Once the Open dialog box appears, the Tab or Shift-Tab keys can be used to select a file, and the Enter key can be used to open the file in WavPlayer.
Open next file in list
The Open next file in list key combination (Ctrl + Alt + F9) is used to queue the next file in the WavPlayer drop down list. If multiple files have been added to the list using drag and drop (see section entitled Drag & Drop Support), the next file can be queued without the use of the mouse.
Use Open button for wave files only
The Use Open button for wave files only checkbox is used to enable the advanced "Open Wav File" dialog box when clicking the Open button. The Open Wav File dialog box can be used to preview and open files but can only be used with *.wav files. If you are receiving and transcribing only *.wav files, check this box to enable previewing of wave files (see section entitled Previewing Wav Files).
Note: Check the "Use Open button for wave files only" checkbox if you will be transcribing .wav files only. Otherwise, the Open button cannot be used to open other file types such as .dss, .mp3, .vox, etc.
Save speed control and backspace settings
The Save speed control and backspace settings checkbox is used to save the position of the Speed and BkSp slide controls on exit.
Microsoft Windows allows you to associate a particular program with files that end with a particular extension. For example, if you would like the Bytescribe WavPlayer to automatically open when double-clicking on a file with a .wav extension, you need to associate the .wav extension with the WavPlayer program.
To make the WavPlayer the default program for playing .wav, .mp3, .vox, .dss file formats, as well as other file types, select the Options | Settings menu option and click the Default Types tab. This option will allow you to open files directly from Windows Explorer simply by double clicking the files you wish to play. It is not necessary to close the WavPlayer after each file when opening files in this manner.