Import Utility

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Click here to download Import108_Setup.exe (with Install Wizard) 6.4MB

The Bytescribe Import Utility shown below is a Windows application that converts wave or dss files to Dialogic/OKI vox files. The converted vox files are imported directly into the Bytescribe Orator Pro Digital Dictation System.


This Import Utility converts standard wave file formats into one of two vox file formats. Any device that creates standard wave files such as a digital hand held recorder could be used to record the input wave files. Input files appear in the list with a green flag icon beside each file. Once files are converted, the icon appears red as shown in the image above.

Before using the Bytescribe Import Utility, you must specify the location of the input and output directories. To set these directories, click View | Directories from the main menu. Refer to the section on Setting Up the Input and Output Directories for more details. It is important to set the output directories correctly so that files are imported into the Orator Pro system.

The Bytescribe Import Utility will create output files with a naming convention recognized by the Orator Pro Dictation System. See your Orator Pro documentation for information about the naming convention used. Each output file name is also appended with a two-digit number that represents the "Job Type" into which it has been imported. This two-digit number will appear in the Orator Pro Dictation Browser in the Medical Record column.

To begin importing files, the user may select the Run | Convert All Files option from the main menu or import only selected files using the Run | Convert Selected Files menu option. An alternate method to perform the same commands is to right-mouse-click mouse in the window and select options from the popup menu that appears.


To install the Bytescribe Import Utility conversion utility, run the setup.exe program located on the installation disk. The install wizard will walk you through the installation process. Leave all default settings (directories and program groups) as they appear in the installation wizard. After the installation, the Import.exe program and other program files will appear in the "C:\Program Files\Bytescribe\Import Utility" directory. A shortcut to the Import Utility program will be created on the Windows desktop.

Setting Up the Input and Output Directories

Before using the Bytescribe Import Utility, you must specify the location of the input and output directories. To set these directories, click View | Directories from the main menu. A Directories window is shown below.


Change output directories to have full paths. They should all appear as something like:

F:\Dictation System\Type1 F:\Dictation System\Type2 F:\Dictation System\Type3

The user can use the grid to add, edit, or delete input and output directories. Pressing the Save button will save any changes to the Directories window. The output directories should be the actually directories that store the Orator Pro voice files. The directories will usually appear similar to those shown above where F: would represent the drive letter for the Orator Pro hard drive.

The input directories are simply those directories where the wave files to be imported appear.


The Bytescribe Import Utility provides a number of user selectable options. The Options dialog is opened by View | Options from the main menu.


The Options are discussed below.

Vox format - Select from two possible vox file formats: PCM 8 kHz or ADPCM 8 kHz.

Vox priority - This selection indicates the priority given to the output file. The two choices are Normal or Stat. The first letter of the output file name will correspond with either an 'N' or 'S'.

Dictator ID - The 4-digit Dictator ID is used in the output filename (i.e. N DDDD-SSS xxxx TTTT .vox). The ID also identifies the dictating physician.

Scheduled Conversion - Select this option to schedule automatic conversion of all files. To set this feature, check the Scheduled Timer On checkbox and set Timer Interval in minutes.

Create error log - Check this box to log all errors during conversion. Select View | Error Log from the main menu to view logged errors and View | Clear Error Log to clear logged errors. An errorlog.txt file is created in the installation directory.

Running the Conversion

To start the actual conversion process, select Run | Convert All Files or Run | Convert Selected Files from the main menu. When selecting multiple files, hold down the CTRL key and click the files you wish to convert. Once a wave file is converted, an underscore ("_") is inserted as the first letter of the input file name and the flag icon turns red. Use View | Refresh to refresh the screen and display only non-converted files. During the conversion process, the status window shown below will be displayed.


Creating a Report

To generate a report of files converted, highlight the files of interest and choose Run | Create Report from the main menu. A report similar to the one shown below will be created. This report is saved in the installation directory.


Browsing Files

Any column in the main window may be sorted alternately in ascending or descending order by clicking on the column headers below.


The total number of files, time until next conversion (for auto-scheduling), and output vox format are displayed in the status bar at the bottom of the main window.


The main window and each column is resizable to allow the user to view more of the output if desired.