SYSTEM OPERATION AND MANAGEMENT
The following describes the information that appears on the main Orator screen and the function of each menu option. The Orator Digital Dictation System window is shown below. This main window displays all system activity.
Orator is scalable up to 120 analog ports or 144 digital ports within a single system. The main window displays each available port and its current status. The data group at the bottom of the window shows the number of voice files waiting to be transcribed, the combined file size of these files, and the total backlog time in one minute intervals. Free Disk is the amount of hard drive space remaining to receive new dictation files. Total Disk is the current maximum amount of hard drive space which both used and free disk space. Total Disk can increase by replacing the existing drives with larger capacity drives.
It is possible to close a particular port on the dictation system to prevent callers from using the port. To close a particular port, double click on the port in the list with the mouse. A dialog box will appear prompting you to close the channel. To restart the channel, simply double-click the port again.
As the main window for the Orator system, the Orator Dictation System window provides access to other Orator administrative functions via its menus.
This menu option will close and exit the Orator program. The system will not receive calls or allow dictation or transcription if the main Orator window is closed. To restart the Orator program after it has been closed double-click the Orator icon on the desktop.
This menu option opens the Dictation Browser window. The Dictation Browser can be used by the system administrator to view and change the status of the jobs on the system, to run reports, and to play files if the system is equipped with a sound card. For details about using the Dictation Browser, please see Viewing and Managing Dictation Files.
This menu option opens the Orator Users window discussed in the section Creating and Editing User Profiles. It is used to create and manage User Profiles for all system users. Users can be dictators or transcriptionists. Each user requires a unique 4-digit ID. A User Profile also contains custom settings for the individual. For details about setting up new users, please see Creating and Editing User Profiles.
This menu option will open the History window. The History windows allows the administrator to open the history file for a particular month and view a history report for all the files recorded in that month. The report includes the normal information shown in the Dictation Browser, as well as the channel on which the file was recorded and the length of the telephone connection.
This menu option will open the Settings window. Custom settings that affect the operation of the entire Orator system appear in the Settings window. If changes are made to the system settings, the Orator program must be restarted before changes will take effect. System configuration settings are discussed in detail in the System Configuration section.
This menu option displays the Orator Help window. The Orator Help is a standard Microsoft Windows help file that includes detailed information about the Orator system.
The About window displays version and copyright information about the Orator software.